A user or group is assigned one of the following levels. For small firms, as lawyers and staff perform many tasks, you may find assigning everyone the Administrator role is simplest.

Creator -- can read any profile, except profiles where [TheTeam] has been removed from the "Who can read this" field of the profile, plus the ability to create document, extract and fact profiles. "Creators" may optionally be granted rights to create, edit or delete keywords (i.e. issues, players, document types, etc.).

Senior User -- same as "Creator", plus ability to modify any document, extract or fact profile, except profiles where [SeniorUser] default group has been removed from the "Document managers" field.

Administrator -- full rights to all profiles (even those with specific "Document managers"). Ability to create and change keywords and access all administration functions EXCEPT: administering users, deleting databases, creating briefcases and locking briefcases/updating production history.

Full Administrator -- full access to all functions and all profiles. This is the database creator's level.

We recommend when MasterFile is installed, the following Domino groups are created on the MasterFile Domino server as a default:

• MF_Admin - usually  the principals and main people responsible for the technical matters as its members
• MF_Create - everyone who will be creating databases and MF_Admin as its members
• MF_Users - everyone else

You can of course create other Domino groups to suit your situation.

Note that

1. When you assign a group a specific user level, assigning an individual member of that group a higher or lower level will override the group level.
2. You can not grant rights to people and groups in one step. You must grant those rights in two separate steps, once for people and once for groups, even if they are both being given the same level.
3. You can also grant access to a Case Template. In that event, those users will be automatically granted the permissions set in the Case Template to case databases cloned from that template.

To change a user's or group's access level, delete the user first and then add the same users or groups with their new level.

Deleting users uses almost the same process.

1. Click on [R+] > Administration > User Administration to display User Administration as explained above.
2. Choose Delete users
3. Click on the selector arrow to choose the names of the people or groups to delete.

You can check who has access to a database by looking at the database ACL.

Right click on the database icon and choose Application > Access Control.

NOTE if you change / alter anything on the ACL even by mistake your database may fail to function or you may get locked out of it and any technical support required to try and resolve the issue will be billed as professional services. ACL activity is at your own risk.