GuidesMasterFile How TosHow do I index a case database?

How do I index a case database?

Creating the database index

There are two ways to create the database index and/or update it later.

  1. We'll first use a MasterFile command to do so.
  2. Then we'll use the Notes database property box to do the same thing.

Using MasterFile to create the database index

Click on Update full-text index.

This either updates an existing index, or, presents the Notes indexing dialog box to create it.

Using MasterFile to create the database index

Click Yes.

Select the option highlighted and click OK.

Indexing may take some time depending when the database was last indexed; the status bar will update when indexing is complete.

Using the Notes database properties box to create the database index

The Notes properties box is context sensitive and displays information about the currently selected object.

Right click on the Workspace and choose Workspace Properties.

Using the Notes database properties box to create the database index

The Notes properties box is displayed and shows information about the Workspace itself.

Depress the database icon and the properties box changes to show information about it. You can also right click on a database icon directly and choose Application > Properties to display its information.

The properties box is persistent and remains visible until you close it. It always displays information about the currently selected object -- for example, if you depress a different database icon, it will change to show details about that database.

  1. Click on the magnifying glass / Search tab and the properties box changes to indexing options.
  2. Click on Create Index as the database is currently not indexed ...

And the Create Index dialog is shown as before. Select the option highlighted and click OK.

As shown before, the status bar will update when indexing is complete. Indexing can take a while on large databases that are many gb in size -- even an hour or more.

Checking indexing status with the database properties box

You can also use the database properties box to check indexing status.

Click on Count unindexed documents. The count shows one unindexed document remains. A few seconds later, click again and the count shows All are indexed.

Checking indexing status with the database properties box

Notes

Remember, server database indexes are updated periodically while local databases must be updated manually.